I'm not the registrar!

 

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Important Dates For Registrars:Men's Retreat 2019

   

  • February 1st - deadline for scholarship applications**see below for details  
  • February 8th - deadline for the online reservation form
  • February 8th - deadline for mailed reservation confirmation and $30 per person non-refundable deposits
  • February 13th - due date for the completed rooming spreadsheet
  • March 1st - deadline for the remaining registration balance to be received at PacWest

 

REGISTRATION STEPS:


Step 1: Promotion to your Men

Spread the word among your men about the retreat and the registration deadlines!  To help you promote it, we have the retreat brochure in color as well as a black and white version available for you to download.  We also have half-sheet flyers and a letter-sized 8.5x11 poster that you can print out and display at your church to advertise the retreat.

Step 2 – Submit Online Church Registration by Feb. 8th 

SUBMIT ONLINE REGISTRATION FORM

Collect the registration forms from your men and determine how many will be attending and their accommodation levels. 

 

 

The n complete and submit the online registration form no later than February 8, 2019.  You will receive a confirmation email within a few minutes of submitting the online  registration.  Print this email to send in with your church deposit check.

IMPORTANT NOTE ABOUT ACCOMMODATIONS:  You'll notice we are now using new terminology this year for the accommodations.  We are referring to Economy, Standard, and Deluxe as Good, Better, and Best in hopes of making the men aware that every accommodation is rustic and shared with roommates.  The 'Good' accommodations provided by Mount Hermon are very limited and fill up quickly. During your individual church registration process, please allocate 'Better' and 'Best' accommodations along with 'Good'. We make every effort to provide 'Good' accommodations equally to as many churches as possible.  If adjustments are necessary, you’ll be contacted by our event coordinator, Lisa Krause.

Step 3 - Mail the non-refundable deposit and registration confirmation by Feb. 8th

There is a $30.00 non-refundable deposit required for each man registered for the retreat.

Example: If your church reserves 20 total reservations consisting of 10 'Good' and 10 'Better' accommodations, the non-refundable deposit would be $600.00 {20 reservations X $30.00 per non-refundable deposit}.

Please make the church check payable to "Converge PacWest" and indicate Men's Retreat on the memo line.  Mail a copy of the confirmation email and the non-refundable deposit to:

Men's Retreat Registrar

Converge PacWest

23950 S. Chrisman Road

Tracy, CA 95304

Step 4 - Complete the rooming spreadsheet and email back to us by Feb. 13th

Upon receipt of your online registration submission and the applicable non-refundable deposits, rooms will be assigned for your church.

We will email you an Excel spreadsheet for you to assign your men to certain rooms based on their accommodation levels and roommate requests. Please also include any special needs (accessibility, etc.) that may exist for your men.  Return the completed rooming spreadsheet by email to Lisa Krause (lisa@convergepacwest.com) no later than February 13, 2019.

Step 5 – Send a check for the balance of your retreat fees by Mar. 1st

Mail your church check for the balance of your retreat registration fees so they are received at PacWest no later than March 1st.

If you have any questions, please contact event coordinator Lisa Krause by email at lisa@convergepacwest.com or by phone at 209-607-3787.

 

** SCHOLARSHIP INFORMATION:

Two kinds of scholarships are available this year through the generous giving of previous retreat’s where men felt that finances should not prevent guys from attending and growing spiritually. All scholarships will be in partnership with each applicant's church.

  • The applicant should fill out the application form and turn it into their church's retreat registrar.  
    • Scholarship Application Forms: General Scholarship application form and Urban and Rural Scholarship application form
    • For General Scholarships, the registrar, in coordination with the church office, will decide what portion of the amount the church is willing and able to pay to assist General Scholarships (i.e.: churches are also asked to assist with General Scholarship).
    • For Urban and Rural Scholarships, will indicate by his signature that the church is favorable to the applicant receiving a scholarship (up to $100) from PacWest’s Urban and Rural Scholarship Fund.  
  • The completed form should then be emailed to Lisa Krause at PacWest (lisa@convergepacwest.com).  
  • PacWest will review the application and get back to the registrar with the decision. 

Please contact Lisa Krause if you have questions about the scholarship process.  DEADLINE: all scholarship applications are due to PacWest by February 1, 2019

 

RECREATION SIGN UPS:


Friday Golf Tournament

Please let your men know that pre-registration and payment for this Friday tournament are required.  Direct them to our Friday Golf page to register.

Saturday

Sign-ups for the PacWest Saturday activities will be held at various times at the retreat.  No pre-registration is needed.  Please contact William Minyard (William_minyard@emcorgroup.com) if you have other questions on Saturday's recreational activities.

    Connect with us


  • Email us
  • Call 209-830-6222

    Office

  • 23950 S. Chrisman Rd.
  • Tracy, CA 95304